Students at Russell Sage College are expected to comply with the stipulations set forth in the “Statement of Academic Honesty,” which is included in the Russell Sage College Student Handbook.
Eligibility to receive the baccalaureate degree requires a cumulative grade point average (GPA) of 2.000 and a major average of 2.200. For these major programs, higher culminating standards at the undergraduate level apply: Biology (B.S.); Health Sciences; Nursing; Physical Education, any program with Childhood/Middle Childhood education; any major leading to the D.P.T. program in Physical Therapy; any major leading to the M.S. program in Occupational Therapy; Nutrition/Dietetic Internship. Consult the appropriate department for the latest standards.
Six weeks into the semester, the faculty submits electronic warnings in the form of midterm grades and faculty comments on SageAdvisor. (Note that these midterm grades do not appear on a student’s official transcript.) The Academic Advisement office then notifies both the student and her advisor if she has been given an early warning. Warnings are appropriate under the following conditions:
- A student is doing work averaging C- or below.
- A student’s work has shown a sudden decline.
- A student’s behavior, attendance pattern, or approach to course work indicates the need for intervention.
Members of the Committee on Admission, Academic Standards, and Retention (CAAR) will meet to review the early warnings and determine if additional action from departmental resources (i.e., Student Life, Academic Support, Wellness Center, etc.) are needed to support the student’s ability to successfully complete her work.
Good Academic Standing
The Sage College regards a student as “in good standing” academically if he or she is permitted to enroll for the subsequent term. To graduate, a student must present a cumulative grade point average (GPA) of at least 2.000.
Academic Record Review
Student records are scrutinized by the CAAR Committee (Committee on Admission, Academic Standards and Retention) at the end of each fall and spring semester to determine if they are making good progress and likely to meet graduation requirements in the future. Students with a semester or cumulative GPA below a 2.000 may receive a Letter of Academic Action, as appropriate, from the faculty chairperson of the Committee. Note: decisions made by the CAAR committee are separate from the Office of Financial Aid decisions and policies.
Students who earn a semester or cumulative GPA below a 2.000, and thus are at risk for not meeting graduation requirements in the future, are subject to the following academic actions upon review by the CAAR committee at the end of each fall and spring term.
Semester Probation: Indicates that a student has earned a semester GPA below a 2.000, while maintaining a cum GPA of 2.000 or higher. This constitutes a serious warning and is a signal that the student must reverse the present direction or face possible academic probation or suspension from the College in the future.
*Notation of “Semester Probation” for the semester will be placed on the permanent transcript.
Academic Probation: Indicates that the student’s calculated cumulative GPA at the end of the fall or spring term is less than a 2.000, and thus the student is at risk for not meeting graduation requirements in the future. Probation constitutes a serious warning and is a signal to the student to reverse the present direction or face possible separation from the College. (This action is the minimum that will occur if the cumulative GPA is below 2.000.)
*Notation of “Academic Probation” for the semester will be placed on the permanent transcript.
Temporary Probation: Temporary Probation is given to a student when one or more incompletes (I grades) are a factor in determining whether or not the GPA (cumulative or semester) falls below a 2.000. The student on temporary probation should make every effort to resolve the I grade(s) prior to the start of the subsequent semester. It is the responsibility of the student to contact the Office of Student Services when the coursework has been completed to arrange to have the temporary probation removed from the record, if a 2.000 cumulative and/or semester GPA is attained with grades from newly-completed courses.
*Notation of “Temporary Academic Probation” for the semester will be placed on the permanent transcript.
Because students who are placed on probation are at risk for not meeting graduation requirements in the future, the CAAR committee may recommend or require one or more of the following sanctions in the letter of academic action in an effort to direct students toward a successful subsequent academic experience in the semester proceeding the probation term.
- Meet with Academic Services personnel to develop an academic success plan.
- Restrict students to no more than 5 courses (16 credits) in the subsequent semester.
- Restrict students to no more than 2 courses (7 credits) in the subsequent semester.
- Repeat courses in the subsequent semester that were not passed previously.
- Change academic program.
Note that a probation status may be placed retroactively on a student’s record whose academic standing could not be determined at the end of a semester due to Incomplete “I” or Research Pending “RP” grades. Since courses with “I” or “RP” grades are often completed in the subsequent semester, grades earned in those courses will be used in a subsequent review of the student’s record and may result in retroactive academic action.
Academic Suspension: Suspension is defined as a separation from the College for a stated period (one or more semesters). The CAAR committee may impose a suspension under the following conditions:
- a student fails to attain a minimum cumulative GPA of 2.000 after 2 or more semesters on Academic Probation;
- a student earns 3 or more F grades in a single semester;
- a student earns a cumulative GPA of 1.250 or below;
- a student demonstrates poor performance which, combined with any of the deficiencies described above, warrants action more severe than probation.
Suspended students may appeal to the Dean of the College within the period stipulated in the Letter of Academic Action. In cases where a student receives an incomplete “I” grade in one or more courses and is pending academic suspension from the College, she or he will have a final deadline for completion of work no later than five business days before the start of the next semester. If the remaining coursework is not completed or the final course grade does not improve the cumulative GPA, the student will be suspended. Note that the Provost is the final decision-making authority on all academic matters.
A student who has been suspended may not take courses through any of The Sage Colleges until the completion of the suspension period. Students returning from academic suspension are permitted to enroll in classes under probationary conditions as specified in the original Letter of Academic Action. They must schedule a meeting with the Associate Dean for Academic Services before re-enrolling.
*Notation of “Academic Suspension” for the semester will be placed on the permanent transcript.
Academic Dismissal: Academic dismissal is defined as a complete and permanent severance from The Sage Colleges for reasons of academic deficiency. The Committee may impose academic dismissal after one or more academic suspensions. A student who has been dismissed may not take classes at any of The Sage Colleges. As with suspension, dismissed students may appeal to the Dean of the College within the period stipulated in the Letter of Academic Action. Note that the Provost is the final decision-making authority on all academic matters.
*Notation of “Academic Dismissal” for the semester will be placed on the permanent transcript.
GPA Requirements in Major (Academic Program)
In addition to meeting cumulative GPA requirements, all students must achieve a minimum major GPA of 2.200 in order to graduate. Note that certain academic programs have higher academic standards in the major and students may consult program pages of the Catalog and individual academic departments for clarification of distinct requirements. The departments are responsible for identifying and informing students who are not meeting program-specific standards. Students are also responsible for tracking their own academic progress within the major through their program evaluation (degree audit) in SageAdvisor and may seek to change their academic program through the Student Services office with permission of the Associate Dean for Academic Services.
- The academic decision/outcome of the RSC Academic Standards Committee each term is separate from policies of the Office of Financial Aid. Please contact Financial Aid staff directly, 518-244-2201, regarding your current and future financial aid status and college loan eligibility.
- To understand how grade point averages are calculated, see Catalog section, “Academic Policy-Grading”.
- Withdrawing or taking a leave of absence from the College does not exempt the student’s record from academic sanctions. Academic standing outcomes will be posted to the student’s official transcript as noted above.
Matriculated undergraduate students who have been suspended for one or two semesters should contact the Associate Dean for Academic Services to confirm what return procedures and policies apply. Students who have withdrawn from the College and wish to be re-admitted should consult the Office of Admission. A student returning from a planned Leave of Absence will need to notify the Dean of Students’ office prior to her return in order to change her status so she will be eligible to register. In addition, she should contact her academic advisor as usual to receive approval to register for classes.
Appeals of Academic Issues
In the event that a student has a complaint involving a faculty member or wishes to question a grade, the student should follow the procedures listed below:
- Meet with the instructor involved within 10 business days. In the best interests of both parties, resolution ideally should be reached at this stage.
- If a resolution is not reached between the student and instructor, meet with the instructor’s department chairperson or program coordinator within 10 business days of the initial meeting.
- Meet with the Dean of the College within 10 business days, only in the event that the student feels procedures were not followed.
- The Provost is the final decision-making authority.